9.26.2010

Implementing MYOB

I've been using MYOB since, I think, 1998. This is the accounting software that I recommend to my clients for the reason that it was the first on-the-shelf accounting software accepted and recognized by the BIR in the Philippines. That means, BIR recognizes the books or reports generated by MYOB. And if you're registering your company that utilizes a computerized accounting system, MYOB is acceptable.

In my experience, it is easier to implement MYOB if the users are adept both in accounting and technology. If not, that is the challenge. Training is not enough. You need to guide the users through their implementation stage because what is important is that MYOB must be able to generate reliable financial data. That's why my services include training and implementation. MYOB as a technology is useless if it cannot generate reliable financial data. This reliability depends on the completeness of data. It is not enough that the users only know how to operate the software, they should also know what data to enter and understand the significance of the data they are entering.

It is not easy to break or change what the users have been accustomed to practice with the manual accounting system. Most likely, they'd rather not use MYOB. Therefore it is important that the users understand that MYOB cannot adapt to their old practices, instead, they themselves should adapt to MYOB; and as necessarily, change or eliminate some procedures they would no longer need.

Some financial transactions are very unique to a company. This is a challenge to a MYOB consultant. He must be able to provide the client a solution, an alternative step, or a workaround. In order for a consultant to be able to give that solution, he must have an in-depth knowledge of the principles of accounting and a clear understanding of MYOB's system logic.